Udhaar book or software: how to keep credit accounts clean
Many shops give goods on udhaar. The book works until a page is lost or a part payment is forgotten. Here is what to keep, and how.
Where the paper book goes wrong
- A page is torn or lost
- A part payment is not written
- The total is added up wrongly
- A customer says the amount is different, and there is no proof
What to record for every udhaar sale
- The customer’s name and phone number
- The date
- What was bought and the amount
- Every part payment, with its date
How software helps
- One balance for each customer
- Every sale and every payment in order
- The bill, so there is proof
- No adding up by hand
A weekly habit that works
- 1See who owesOpen the list of customers with a balance.
- 2Start with the oldestCall or message the ones who owe the longest.
- 3Write every paymentEnter part payments the same day.
- 4Keep a limitDecide how much one customer can owe, and tell them.
How RestroPod works
- In Store POS a sale can go on a customer’s udhaar, and part payments can be taken later
- Each customer has a record with their bills and balance
- You can send a message to one customer, on the channels your plan includes
- Everything is saved on your computer, even without the internet
Questions
Can I keep my paper book as well?
You can, while you get used to the software. Enter every new udhaar in the software, so there is one true record.
Can a customer pay part of the amount?
Yes. Part payments can be taken later and are added to the customer’s record.
Can I message a customer who owes me?
Yes. You can send a message to one customer, through your own SMS, WhatsApp or email provider account, on the channels your plan includes.
Does it work in a restaurant too?
Restaurant POS keeps unpaid bills in a list. Udhaar by customer is a Store POS feature.