Expiry tracking for a medical store: batches, alerts and a simple routine
Expired stock cannot be sold, and it is money lost. A batch record and an early alert make it much easier to manage.
Why expiry is hard to track by hand
The same medicine comes in different batches, each with its own expiry date. A shelf, a register and a memory are not enough when there are hundreds of items.
What a batch is
A batch is a lot of the same item that came together. It has a batch number, an expiry date and a quantity. When you sell, you sell from a batch.
Sell the nearest expiry first
Always sell the batch that expires first. If the software suggests it, the counter staff do not have to look at every strip.
A simple weekly routine
- 1Look at the alertsOpen the list of stock that expires soon.
- 2Bring it to the frontPut near-expiry stock where it is sold first.
- 3Talk to the supplierAsk about returns before the date passes.
- 4Check low stockOrder what is running out, so you do not buy in a hurry.
What to record when stock comes in
- The item and the supplier
- The batch number
- The expiry date
- The quantity
How RestroPod helps
- Store POS keeps stock in batches with an expiry date, so you sell the nearest expiry first
- An alert before stock expires, and an alert for low stock
- A bell that shows what needs attention today
- Purchases and supplier payments, and GST bills
RestroPod helps you keep track. It does not replace your own licence rules and your CA’s advice.
Questions
Does this work for other shops with expiry dates?
Yes. Any shop that sells items with an expiry date can use batches and expiry, for example grocery, dairy and cosmetics.
Can I see what expires soon?
Yes. You get an alert before stock expires, and the bell shows what needs attention today.
Does the software follow pharmacy rules for me?
No. It helps you track batches and expiry. Follow your own licence rules, and ask your CA or the licensing office if you are unsure.
Can I bill without the internet?
Yes. Bills and stock are saved on your computer first.